Description
Incarnation Parish School is a Pre-K to 8th elementary school serving the parishioners of Incarnation Church, the City of Glendale, and the foothill communities.
Incarnation Parish School is seeking a dedicated and experienced bookkeeper.
Incarnation’s mission is to provide a challenging education centered in the Catholic faith with high expectations in character formation, academic achievement, moral development, and positive relationships with others through faith, excellence, and community.
The ideal candidate shares the school’s mission and core beliefs and exhibits efficiency and accuracy, demonstrates outstanding customer service,keeps a positive energy, and is able to keep confidences and privacy regarding parent, staff, and student information. The bookkeeper oversees all finance functions of the school and assists the principal in the financial stewardship of the school.
Essential Job Functions Include:
- Accounts Payable: Receive, verify and pay invoices. Maintain contact information of vendors. Ensure that appropriate expenditures are placed in the proper Accounts/Sub
- Maintain a procedure for weekly processing of vendor checks and cash.
- Preparing and assisting families with tuition and fee payment plans, including financial aid
- Entering and preparing initial budget on the dashboard and submitting monthly financial reports to principal for submission.
- Assisting with fundraisers, donations records, and individual donor records
- Ensuring that all transactions are properly and accurately entered into Quickbooks on a timely basis, including sports, fundraisers, retreats, purchases, field trips, after care fees.
- Tracking delinquent accounts, sending late notices, and advising principal of actions taken
- Providing Payroll and Benefits support: submitting payroll to ADP through ADLA Financial Services and advising staff on matters of enrolling in benefits plans.
- Onboarding new employees’ paperwork and updating files as well as overseeing VPIN compliance
- Supervising front office staff and overall customer service
- Assisting with Summer Camp and School Registration and Administration
- Prepare and submit financial reports to finance council members and the end of the year report to the archdiocese
- Facility Management: overseeing needed facility repairs in collaboration with the principal. Contacting vendors to set up regular service (exterminators, AC, and summer cleaning), and helps maintain hospitality in the faculty lounge and front office.
Incarnation Parish School
123 W. Glenoaks Blvd.
Glendale, CA 91202
(818) 241-2269
https://incaschool.org/
Please send resume and cover letter to Dr. Colby Boysen at cboysen@incaschool.org
Requirements
The ideal candidate would be Catholic and would have strong organizational and problem-solving skills, a professional and friendly disposition, a strong work ethic and desire to work with children.
- Bachelor’s degree (preferred)
- Minimum of two years’ experience in accounting or related field
- Experience with Quickbooks and Tuition Management Software
- Experience with Microsoft Office and Google Workspace for Education
- Fingerprint clearance
- Safeguard the Children certificate
Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.
Information/Application Contact
Incarnation Parish School (Glendale)
123 W. Glenoaks Blvd.
Glendale, CA 91202
cboysen@incaschool.org