Fingerprinting

All clergy, paid parish/school personnel and volunteers who work regularly in a supervisory role with children or youth must be fingerprinted.  For more information, call us at: (213) 637-7680.

Fingerprinting Live Scan Pandemic Safety Policies and Procedures (Download PDF)

Fingerprinting Newsletters

Fingerprinting Calendars

Click on the links below to view monthly schedules with dates, hours, and addresses of fingerprinting locations in all five pastoral regions in our archdiocese. Phone numbers are included with each site to schedule an appointment for fingerprinting.

 

 

 

Past Fingerprinting Calendars

Please check fingerprinting schedule regularly. Fingerprinting forms will be provided at the hosting site. White copy is kept by the live scan operator and yellow duplicate copy is for the applicant’s record. Please provide a photo copy of completed form to your Director of Religious Education (DRE), Principal, Safeguard the Children Committee, Department Supervisor or Business Manager.

Appointments are still necessary to facilitate a smooth operation in the field. We appreciate that every parish and ministry wants to cooperate fully with Archdiocesan policies in providing a safe environment and we are aware that appointments can be difficult to find because the schedules fill up rapidly. Please emphasize the importance of keeping an appointment or calling in advance to cancel so that others can be given the opportunity to be fingerprinted. 

We thank you in advance for your patience as we move towards our common goal: protecting the faithful of the future.

Valid Forms of Identifications

Effective January 2, 2020, the Matricula Consular may be used as identification for validation the applicant prior to fingerprinting.

In the past, the department has not fingerprinted applicants who are unable to furnish proof of legal status in the United States. The Archdiocese of Los Angeles Fingerprinting Department accepts a fingerprint applicant as long as the person can prove their identity. Live Scan Operators will continue to check the validity of an applicant’s photo identification as suggested forms of primary and secondary identification(s) as outlined in the California Department of Justice Guidelines for Submitting Applicant Live Scan Transactions (rev.07212017).

Any foreign government issued photo ID card such as Mexico’s Matricula Consular, El Salvador’s Documento Único de Identidad, Nicaragua’s Cédula de Identidad or a similar internationally recognized document is acceptable.  This changes the requirement to provide proof of legal status.

How to Host Fingerprinting at your Facility
Due to budgetary constraints, we ask for your help and cooperation in minimizing labor costs. We must request that all fingerprinting activities end by 7:00m on weekdays and 5:00pm on Saturdays. Therefore please do not schedule anyone beyond the last appointment time on the appointment sheet. Any overtime worked by the Live Scan Operator(s) will have to be invoiced to the hosting location. We apologize for any inconvenience.

Fingerprinting Hours:
Weekday – 12:00pm – 3:50 pm & 4:50 pm – 7:00 pm
Saturday – 10:00am – 1:50 pm & 2:50 pm – 5:00 pm
  • Select a date with “Schedule is open for hosting” in the calendars above.
  • Email fingerprinting@la-archdiocese.org
    -Date Requested to Host
    -Your Pastoral Region
    -Church/School/Facility Name
    -Room or Hall Name
    -Address
    -Phone number for people to call in for appointment
  • Receive confirmation email from Fingerprinting Department. No confirmation email means no fingerprinting.
  • Check calendar at website for accuracy and advice for changes
  • Take appointments using appropriate appointment sheets.  Do not revise the Fingerprinting Appointment Sheets.
  • Email appointment sheets to fingerprinting@la-archdiocese.org two business days before the hosting day.

Fingerprinting Appointment Sheets

Applicant Questionnaire

(This questionnaire is used for other fingerprinting vendor outside the archdiocesan fingerprint machines)

Download the Applicant Questionnaire Here.

Please do not print the form nor complete the form by hand. Download and save the applicant questionnaire.  You must have Adobe Reader and install in on your computer. Fill it out the form within Adobe PDF on your desktop. Open the applicant questionnaire file. Answer and fill in the applicant’s demographic and personal information. Please do not leave anything blank. If the answer is not applicable, please enter “N/A”.

INSTRUCTIONS:  Save the completed applicant questionnaire using the applicants LAST NAME, FIRST NAME format in saving the PDF file, for example (SMITH, JOHN.PDF). Email PDF file to fingerprinting@la-archdiocese.org. Fingerprinting Department will send the applicant Request for Life Scan Form with information.

Print two (2) copies of filled out Request for Live Scan Form received from archdiocese Fingerprinting Department. Provide them to fingerprinting vendor with your valid forms of identification. Please ask the fingerprinting technician if you can verify that data matches the Request for Live Scan Form. Make sure that the data entered correct. Upon your approval the fingerprinting technician must sign, date and write Applicant Tracking Identification (ATI) number on both copies. The first copy of the live scan form is kept by the fingerprinting vendor. The second copy is your copy. Provide a copy of completed form to your department supervisor, Director of religious Education (DRE), and/or school’s principal. Please scan your copy as PDF and email to the fingerprinting@la-archdiocese.org.

When the background check is complete, the Fingerprint Department will enter the information into the Safe Environment Program (SEP).

S.E.P. 
The Safe Environment Program (SEP) database maintains records of fingerprinting, training and other requirements. SEP shows that volunteers and paid personnel have completed fingerprinting, safeguard the children and other screening requirements. Request for Live Scan Form is not proof of background check clearance. SEP is regularly updated twice a month. Safeguard the children and other screenings are updated by SEP users at local schools and parishes. To access SEP, please click on https://sep.parishsoft.app/login

Click here to download the SEP Request Form

Effective March 16, 2018, the Archdiocese of Los Angeles, is required to have all paid staff and volunteers with access to SEP, to sign the archdiocese Safe Environment Program (SEP) Confidentiality Agreement and Electronic Communications/Acceptable Use Policy.

The SEP Confidentiality Agreement Form is mandatory for all SEP users and must be completed by March 1, 2020.  Information in SEP is strictly confidential and shall not be disseminated to any other person or agency not authorized by the archdiocese. Please download SEP Confidentiality Agreement Form.pdf below, sign and email to fingerprinting@la-archdiocese.org. The archdiocese strongly prefers that paid staff, well-versed in computers, take on the duty of updating the SEP system. Providing SEP access to volunteers is discouraged unless the pastor has agreed to sign the volunteer’s SEP Access Form. Please sign and send to ​

Click here to download the SEP Confidentiality Agreement Form

The SEP Online Tutorial is provided in this link; https://olala-collateral.s3.us-west-2.amazonaws.com/SEP/index.html#/. It will familiarize you with SEP’s basic functionality. Please click on the link and then bookmark it for future reference.

Hosting SEP Training

SEP Training is free and will be provided to your parish/school/department with minimum of 7 participants. Please email fingerprinting@la-archdiocese.org with subject line “Request for SEP Training” to schedule. SEP Training schedule will be published on Fingerprinting 2019 Calendars.

  • Requested Date
  • Your Pastoral Region
  • Church/School/Facility Name
  • Room or Hall Name
  • Address
  • Phone number for people to call in for appointment

Suggestions: School’s computer lab or a room with 10Mbps internet speed, laptops (iPad is incompatible), participants must have completed fingerprinting and Virtus Class current and have SEP access.  SEP Trainings 1-2 and Confidential Duties will be added to participant’s SEP screenings fulfilling the mandatory requirement. Access to SEP will be terminated for SEP users who failed the mandatory training by March 1, 2020.

Fingerprinting Department Staff

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Office Hours:  Monday to Friday  9:00am to 12:00pm and 1:00pm to 5:00pm

Archdiocese of Los Angeles 3424 Wilshire Boulevard Los Angeles CA 90010-2241

Fax Number:  (213) 637-6116

For Fingerprinting Policies and Guidelines, please click here to view the ADLA Handbook.