Description
Please note: This is a part-time position (15 – 20 hours/week)
Position Summary:
The Administrative Assistant for the Office of Faith Foundation provides essential administrative and clerical support to ensure the smooth functioning of First Communion, First Reconciliation, and Confirmation preparation programs. This role helps facilitate communication with families, maintains accurate records, schedules events, and assists with program logistics in a faith-filled, warm and welcoming environment.
Key Responsibilities:
Administrative Support
- Assist families in registering for various ministerial programs, including sacramental preparation programs
- Maintain accurate physical and digital records of sacramental certificates (Baptism, First Communion, and Confirmation certificates); create sacramental records upon reception of the sacraments
- Track completion of required catechetical sessions, retreats, service projects, parent meetings, etc.
Communication
- Respond to emails, phone calls, and walk-in inquiries related to various programs
- Draft and send parent communications, reminders, and announcements
- Coordinate communication between catechists, clergy, and families
Scheduling & Event Support
- Schedule meetings, classes, retreats, rehearsals, and liturgies in collaboration with parish staff
- Create and distribute event flyers, sign-in sheets, and volunteer sign-ups
- Help prepare materials for regular classes and parent meetings, as well as for major events like retreats and sacramental celebrations
- On Sundays especially, help set up for catechetical classes and be available to respond to questions from parents.
Requirements
Qualifications:
- Practicing Catholic with understanding of and respect for the Church’s sacramental theology and pastoral mission
- Heart to welcome people into the Church and accompany families in their journey of faith
- Strong organizational and communication skills
- Proficiency with Google Workspace
- Ability to maintain confidentiality and handle sensitive information appropriately
- Bilingual in English and Spanish
Physical Requirements:
- Ability to sit, stand, and walk for extended periods
- Able to lift or carry up to 15 lbs (e.g., boxes of materials, chairs)
- Evening and weekend hours may be required
Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.
Information/Application Contact
St. Anthony Catholic Church (San Gabriel)
1901 S San Gabriel Blvd
San Gabriel, CA 91776
confirmation@stanthonysg.org