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Parish Secretary

St. Agatha Catholic Church (Los Angeles)

Posted

06/12/2021

Expires

08/06/2021

Description

• Keep front desk clean, tidy and supplied with all the necessary supplies
• Greet, communicate with and welcome guests in person and on the phone
• Answer all their questions and address their complaints in a pastoral way, i.e. with a concern for the salvation of their souls
• Answer all incoming calls, redirect them when needed
• Receive letters, packages and send them to appropriate destination
• Monitor and update Parish Data System (PDS)
• Manage Facility Scheduler program, maintaining updated schedule in communication with those involved in the events (presider, deacon, other staff support, etc.)
• Monitor and update files for upcoming sacraments, quinceañeras, and funerals
• Monitor and update sacramental records and files
• Edit parish bulletin
• Prepare and manage outgoing mail
• Check, sort and forward emails
• Monitor office supplies
• Make supply orders when needed
• Monitor and log office expenses and costs

Requirements

• Two years of experience as Front Desk Representative or similar role
• Hands on experience with office equipment (for example computers, printer, phones, etc.)
• Knowledge of office management and record-keeping
• Good discipline in organizing one’s workspace
• Excellent knowledge of MS Office (especially Excel and Word)
• Critical thinker and problem-solving skills
• Ability to provide a pastoral response to visitors
• Team player
• Good time-management skills
• Great interpersonal and communication skills
• High School diploma; any additional diploma will be considered as advantage

Information/Application Contact

St. Agatha Catholic Church (Los Angeles)

2646 Mansfield Ave.

Los Angeles, CA 90016

abeltran@stagathas.org