Description
JOB TITLE: Parish Secretary (Bilingual English & Spanish)
JOB DESCRIPTION
We are seeking a welcoming and administratively gifted Secretary to join our parish family. We are a mission-driven parish that seeks to create “a place of intentional listening where all are heard and accompanied, a spiritual home where all people can experience the love and healing of Jesus Christ. We rejoice in our parish’s immigrant diversity, which strengthens our desire to see Christ in all people, and we strive to elevate the voices of the young and the marginalized.” If you want to share in this mission with a team of imperfect but greatly blessed people, we would love to hear from you. The Secretary will provide support, facilitate communication, and share various tasks with the team to ensure the harmonious operation of the office. This role requires strong interpersonal and organizational skills, kindness, a commitment to confidentiality, and the ability to manage multiple tasks calmly and effectively.
Requirements
KEY RESPONSIBILITIES
1. Front Desk Operations:
- Cover the front desk as needed, including retrieving voicemail messages, returning calls, and reviewing emails.
- Open and distribute mail, ensuring cash/checks are secured and logged appropriately.
- Respond to inquiries regarding baptisms, weddings, quinceañeras, sick calls, mass intentions, and other ministry-related requests.
- Schedule and coordinate funerals, weddings, anniversary masses, and quinceañeras, ensuring all necessary arrangements are made with priests, ministers, and musicians.
2. Administrative Support
- Update and maintain scheduling documents for weddings, funerals, and other events, ensuring all relevant parties are informed.
- Assist in drafting and updating office forms and documents as requested.
- Maintain and update the office manual and office form books as necessary.
- Prepare and send acknowledgment letters for donations
3. Mass Coordination:
- Draft monthly mass schedules and coordinate with priests for coverage as needed.
- Coordinate priests for additional services, such as Lenten and Advent penance services.
- Prepare Mass announcements, petitions, mass intentions, notes to priests, etc.
- Finalize the above items for Priests and Lector Notebooks for Masses.
- Post weekly Mass Intentions, Announcements, and special prayers on the display window and in relevant notebooks.
4. Clerical/Record Keeping:
- Set up and maintain confidential files and other records.
- Manage parishioner databases, including adding new parishioner information and organizing annual tax statements for distribution.
Performs additional related duties as required
Qualifications:
- High school diploma or equivalent; additional education or training in office administration is a plus.
- Proven experience as a secretary or in a similar administrative role.
- Excellent organizational skills with attention to detail and accuracy.
- Strong written and verbal communication skills.
- Proficient in Google Docs and experience with database management.
- Ability to work collaboratively in a team environment and maintain confidentiality.
- Working Conditions: Office environment with standard working hours. Flexibility may be required during special events or services.
- This position is essential to maintaining the efficient operation of our parish office and supporting our community’s needs. If you have a passion for administrative work and are committed to serving others, we encourage you to apply. Please submit your resume and employment application (link below) to Ana Flores: om@stanthonysg.org
http://handbook.la-archdiocese.org/Handbook%20Resources/EmploymentApplication.pdf
Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.
Information/Application Contact
St. Anthony Catholic Community (San Gabriel)
1901 S San Gabriel Blvd.
San Gabriel, CA 91776
OM@stanthonysg.org