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Parish Business Manager

St. Lawrence Martyr (Redondo Beach)

Posted

11/18/2021

Expires

12/18/2021

Description

POSITION SUMMARY: As a representative of the Roman Catholic Church, there is the expectation of the parish business manager to conduct one’s self according to the goals and mission of the Church. Under the direction of the Pastor, the business manager is responsible for all administrative functions of the Church including accounting, personnel, facilities, maintenance, general communications to church members, and clerical function.

Duties and Responsibilities
The following tasks are considered essential functions of the position. To perform the job successfully an employee must possess the abilities and aptitude to perform each duty proficiently.
Finance/Accounting
· Participates in development of annual budget; ensures expenditures throughout year comply with approved budget.
· Oversees maintenance of accurate records concerning financial transactions; ensures required Church and government reports are filed as necessary.
· Assists in preparation and presentation of financial reports as required.
· Oversees payroll, ensuring employees are paid in accordance with appropriate laws, and payroll reports are filed as necessary.
· Serves as a parish contact with financial institutions and the Diocese, in collaboration with the pastor.
· Assists in the planning of financial stewardship and long range planning with the pastor and executes stewardship programs.
· Monitors the Collection, counting, recording and depositing of parish revenue from all sources.
· Supervises administrative staff to include all aspects of Human Resources policies, procedures, and development.
Personnel
· Helps to select, train, and supervise office and maintenance personnel.
· Coordinates benefits issues with Archdiocesan Human Resources Department.
· Resolves employee relations problems; assists employees in filing for benefits (e.g., retirement, insurance).
Facilities
· Recommends major repairs, remodeling and construction requiring expenditures in excess of budget; coordinates repair/construction activities to ensure they are made on time and within budget.
· Establishes and maintains an inventory of equipment and supplies, and arranges for replacement as needed; purchases equipment and supplies, ensuring quality consistent with cost and service.
· Coordinates set-ups for events and meetings with the committees and maintenance staff.
· Supervises the gardening service and maintenance of the grounds.
· Follows up to see that the purchases and repairs are completed on schedule.
· Maintains a schedule of pest control for all the buildings.
· Obtains bids and negotiates contracts with suppliers and construction firms
Office/Administration
· Responsible for maintaining the integrity of Parish records.
· Responsible for ensuring that the parish is operating within Canon Law of Civic Laws.
· Responsible for maintaining open communication, both inside and outside the parish family.
· Ensures effective clerical support for priest and others; provides training and guidance to clerical staff as necessary.
· Works with volunteers to assist in various administrative and office duties.
· Supervises the maintenance of a master calendar and implements the scheduled use of facilities in accordance with the scheduled events.
· Maintains confidential personnel records and reports.
Communications
· Oversees preparation, prints and distribution of all publications (e.g., Bulletin and special reports) as needed
· Actively supports philosophy and goals of the Church; attends services; assists with ministries and similar activities.
· Maintains effective working relationships with school staff to coordinate activities as appropriate.
· Acts as a resource person for Church employees, members and others.
· Reviews procedures and develops new methods to improve efficiency or reduce costs; oversees implementation of computers and software including identifying where they would be most useful; ensures staff is trained and systems properly utilized.
· Performs related duties as required.

Requirements

Education and Experience
o At least 5 years of experience in a professional office management position
o Outstanding leadership abilities
o Excellent written and verbal communication skills
o Working knowledge of the latest business policies and regulations
o LMU Business Manager Course certification, desirable

Knowledge
o Accounting, bookkeeping, budgeting, financial and tax reporting
o Human Resource practices, policies, and procedures
o Facilities management and basic construction
o Church philosophy, principles, and teachings
o Canon / Civil Law as applicable
Skills
o Proficient in QuickBooks, Microsoft Office (Outlook, Word, Excel, PowerPoint), ParishSoft
o Organization and long-range planning
o Supervision experience, managing at least two people
o Strong oral and written communication with diplomacy and professionalism
Abilities
o Always maintain confidentiality
o Sit for sustained periods of time daily
o Occasionally lift up to 20 pounds
o Perform tasks requiring intermittent bending, stooping, and walking
o Sustain frequent movement of the fingers, wrists, hand, and arms

Information/Application Contact

St. Lawrence Martyr (Redondo Beach)

1940 S. Prospect Ave

Redondo Beach, CA 90277

pauldotson@me.com