Description
Position Summary:
The Parish Business Manager ensures that all staff and ministries achieve the parish’s mission and goals. This role is responsible for directly managing key areas, including finance, Staff & Ministry Departments, and Cleaning & Maintenance of the property. By providing strategic direction and operational expertise, the Parish Business Manager enables the parish to thrive in its spiritual and community endeavors while maintaining alignment with the teachings and values of the Catholic Church.
The Parish Business Manager plays a critical role in supporting the Pastor and pastoral leadership team, fostering collaboration among parish staff and volunteers, and ensuring all efforts reflect the values and mission of the Catholic Church.
Key Responsibilities:
Finance, Accounting, and Reporting:
- Develop and monitor the annual budget in collaboration with the Pastor, department leaders, and the Parish Finance Council.
- Ensure accurate records of all financial transactions are maintained.
- Oversee audits conducted by diocesan or external agencies and implement recommendations as necessary.
- Preparing and filing required Church and governmental reports as needed.
- Assist with the preparation and presentation of financial reports.
- Oversee payroll processes to ensure timely and lawful payment to employees, including filing required payroll reports.
- Prepare agendas and actively participate in Finance Council meetings. Must work with the Pastor and Head of the Finance Council in preparation for the Finance Council Meetings.
Personnel Management:
- Manage staff recruitment, supervision, and development in collaboration with the Pastor, while fostering a positive and productive work environment.
- Work directly with staff to formulate yearly goals with measurable objectives.
- Directly oversee all staff & Ministry Departments.
- Provide administrative oversight for ministry staff in collaboration with the Pastor, who holds primary supervisory responsibility.
- Along with the Pastor, manage and prepare all staff evaluation documents.
- Address employee issues and advise the Pastor on disciplinary or counseling matters as needed.
- Coordinate employee benefits with the Archdiocesan Human Resources Department.
Administration:
- Oversee Sacramental Recordkeeping to ensure Canonical compliance.
- Ensure the orderly maintenance of all parish records and provide training to staff.
- Work with volunteers to support various administrative and office tasks.
- Supervise and maintain confidential records and reports.
- Manage the purchase and operation of automated systems and equipment.
- Oversee and monitor contractual agreements and legal matters.
- Works collaboratively with Pastor to set goals for regular periods of evaluation for staff & Ministry heads.=
Facilities Management:
- Oversee maintenance and improvement projects to ensure parish facilities remain functional, welcoming, and well-maintained.
- Assist with preparing the annual maintenance budget.
- Ensure that repair and construction activities are completed on time and within budget.
- Supervise facilities staff to ensure effective day-to-day operations.
- Oversee the implementation of recommendations from the Facilities Committee.
Communications:
- Facilitate effective internal and external communication to engage parishioners, promote programs, and strengthen community ties.
- Manage and review special mailings and reports.
- Maintain open communication channels with pastoral and administrative staff to coordinate activities effectively.
Other Primary Functions:
- Serve as a member of the Parish Finance Council, Parish Pastoral Council Advisory, and School Finance Council, School Endowment Committee, and Safeguard the Children Committee, attending all scheduled meetings.
- Maintain open communication with members of the parish and ministry staff regarding concerns or areas of interest.
Education, Training, and Experience:
- Fully initiated Catholic in good standing with a deep understanding and appreciation of the teachings and traditions of the Catholic Church.
- Bachelor’s degree in business administration, office management, human resources, or a related field preferred. Equivalent work experience may be considered.
- Minimum of five years of relevant administrative experience, including demonstrated supervisory responsibilities.
- Loyola Marymount Parish Business Management Certificate is highly desirable.
- Experience managing budgets, personnel, facilities, and communications in a professional setting, preferably in a faith-based organization.
- Experience with financial reporting tools, office management systems, and fundraising strategies.
- Strong understanding of best practices in personnel management and compliance with employment regulations.
- Knowledge of Catholic Church operations, values, and mission is highly desirable.
- Virtus Certificate and ADLA Fingerprinting required.
Requirements
Required Skills and Qualifications:
- Leadership and Management – Proven ability to oversee complex operations, including financial management, personnel supervision, and facilities administration.
- Financial Expertise – Strong skills in budgeting, accounting, and payroll processes, with a focus on compliance and accurate reporting.
- Organizational Skills – Exceptional ability to plan, prioritize, and execute tasks efficiently while managing multiple responsibilities.
- Interpersonal Skills – Highly developed communication and relationship-building abilities to work effectively with staff, volunteers, parishioners, and external entities.
- Technical Proficiency – Familiarity with office management systems, financial software, and communication tools. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential. Use Slack for internal communications. Prepare monthly expense reports on Expensify. Use ParishStaq ChMs exclusively for program scheduling and communications.
- Problem-Solving – Excellent analytical skills to address challenges, create solutions, and make informed decisions.
- Confidentiality – Capacity to handle sensitive information with discretion and integrity
- Flexibility – Ability to adapt to shifting priorities, irregular hours, and parish-specific needs, including evenings and weekends.
- Faith-Based Knowledge – Understanding of Catholic Church values, mission, and operational structures, with a strong commitment to representing the Church in all aspects of work.
Physical Requirements:
- Ability to sit at a desk and work on a computer for extended periods.
- Capability to stand, walk, and move around during meetings, events, or parish activities as needed.
- Must be able to bend, stoop, reach, and occasionally lift items weighing up to 30 pounds.
- Flexibility to climb stairs, such as accessing multi-level facilities.
- Availability to work irregular hours, including evenings and weekends, to accommodate parish schedules and events.
- May require occasional travel to offsite locations for meetings or parish-related activities.
- Reasonable accommodation will be provided to enable individuals with disabilities to perform essential functions.
Disclaimer:
This position description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time, with or without notice.
Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.
Information/Application Contact
St Louise de Marillac Parish (Covina)
1720 Covina Blvd
Covina, CA 91724
patj@stlouisedm.org