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Facilities Manager

St. John Eudes Parish (Chatsworth)

Posted

06/23/2022

Expires

08/07/2022

Description

LOCATION: 03450                                          SUPERVISED BY: Parish Facilities Manager

PAY GRADE: Hourly                                       EMPLOYMENT STATUS: Full-Time, Exempt

The Facilities Manager is responsible for the management, operations and maintenance of all physical facilities for St. John Eudes Parish (including buildings, building systems (HVAC, electrical, plumbing, sewage, mechanical, audio visual), grounds, parking lots, equipment, general security and housekeeping). He/she ensures that the facilities are fully operational, safe, clean, neat and prepared for all activities. He/she oversees the maintenance/repairs for the facilities, including any outside contractors and/or inspectors.

Responsibilities:

Duties include but are not limited to the following:

Essential Functions:

  • Collaborates with the Pastor, Business Manager and Facilities Council in developing a comprehensive plan for the operational, maintenance repairs of all Parish facilities, with such work to include but is not limited to building inspections; maintenance and repair of systems, equipment and grounds; janitorial work, landscaping; waste management; and security.
  • Directs and supervises staff, volunteers and/or contractors in performing the work and/or performing the work him/herself. Obtains bids and contracts for work (when needed) and oversees fulfillment of contract terms.
  • Assures the routine operation of all facility/plant systems and equipment, conducting periodic maintenance checks of systems and equipment. Arranges for repairs as needed and/or notifies business manager when systems need to be replaced.
  • Ensure that all facilities and grounds are well maintained and ready for all services, activities and events and coordinates with other Departments and Ministries regarding activity / event set up and take down, cleaning, trash disposal, etc.
  • Coordinates safety and security procedures, inspections and other specialized needs. Develops and implements procedures to address problems that arise within the facilities, consistent with parish and Archdiocesan guidelines.
  • Ensures that buildings are safe and meet code requirements, including compliance with federal and state OSHA, Public Health and Fire regulations and standards, and coordinates inspections as needed.
  • Maintains adequate inventory of custodial, maintenance and operational supplies. Purchases or rents supplies/equipment, as necessary.
  • Maintains operating manuals and serial numbers of Parish equipment; maintains and inventories Parish tools and equipment; and maintains parish blueprints, maps, etc.
  • Responds to facility alarms, alerts and system failures.
  • Provides prompt response to requests and issues.
  • Prepares and submits annual budget for maintenance. Monitors expenses and authorizes expenditures within Parish guidelines.
  • Maintains current level of knowledge and skills required to perform the job, attending workshops and classes as needed. Maintains membership/affiliation with appropriate professional organizations.
  • Supervises all facilities staff, volunteers and contractors. Participates in the recruitment and hiring process. Trains, motivates, supports, schedules and evaluates staff. Recommends discipline of staff as appropriate.
  • Assists the Pastor, Business Manager and/or Facilities Council in preparing information on major capital projects, including building renovations, remodeling or improvements. Once approved, serves as the liaison between the Parish and the contractor(s) in overseeing completion of work.

Requirements

Qualifications and Experience:

  • Knowledge of the practices, methods and equipment utilized in facility maintenance, construction, and repair activities; including basic skills and abilities related to plumbing, janitorial, electrical systems, painting, carpentry, construction, HVAC systems and fire and life safety
  • Ability to diagnose and perform routine to mid-level repairs.
  • Knowledge of federal and state safety practices and applicable regulations and standards.
  • Proficient in Microsoft Office; able to understand, learn and use technology-based systems.
  • Strong analytical and problem-solving skills, with sound judgment in decision making.
  • Excellent interpersonal skills and the ability to effectively coordinate with others, with demonstrated supervisory experience and personnel management skills.
  • Knowledge of the approaches and techniques involved in budgeting, labor relations, contract management, project management, record keeping, etc.
  • Ability to multi-task, adhere to deadlines and schedules, balance competing priorities and tight deadlines, coordinate with others, work under pressure and remain flexible
  • Operate with discretion and maintain confidentiality at all times
  • Understanding of and alignment with the core values, mission and vision of the church

Education and Certifications:

  • Must have a High School diploma or GED with a minimum of five (5) years in facilities management, building, grounds or industrial facilities maintenance or related occupation.
  • Prefer experience and certification in one or more of the technical areas of HVAC, electrical, plumbing, locksmith, security controls, gardening & landscaping, construction.

Physical demands:

The physical demands described here are representative of those that must be met by an employee to safely and successfully perform the essential functions of this job.

  • Performing physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, bending, lifting, balancing, walking, stooping, kneeling, crouching, crawling, and handling of materials.
  • Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things.
  • Ability to lift/carry, up to approximately fifty (50) pounds frequently, and occasional lifting/carrying of equipment weighing up to approximately seventy-five (75) pounds may be required.
  • Physical mobility and endurance to perform tasks while standing/walking for long periods of time (60 minutes or more).
  • Visual abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Schedule:

Employee will be required to work 30 hours of per week, including some weekends, evenings and holidays. Overtime may be required based on event demands.

Note: This job description is intended to describe the general nature and level of work being performed by the Facilities Manager. It is not intended to be an exhaustive list of all responsibilities and activities required of the position.

Please send resume to Chris Ranieri (Director of Operations | Parish Business Manager) chris@sjeparish.net

Information/Application Contact

St. John Eudes Parish (Chatsworth)

9901 Mason Ave

Chatsworth, CA 91311

chris@sjeparish.net