Saint Joseph High School is seeking a full-time Director of Finance.
Saint Joseph High School is a Catholic four-year college-preparatory high school for young women, a ministry of the Archdiocese of Los Angeles. Rooted in the teachings and traditions of the Catholic Church and the rich history and charism of the Sisters of St. Joseph of Carondelet, Saint Joseph High School prepares young women “to be all of which woman is capable.”
Founded by the Sisters of St. Joseph of Carondelet and rooted in their rich history and charism, Saint Joseph High School enables each student to develop her intellect, abilities, and gifts through challenging classes and diverse co-curricular opportunities. The Jesters serve the dear neighbor without distinction and work toward a just future for all.
Prepares and administers the school’s budget in accordance with Archdiocesan guidelines and administration’s directives
Manages revenues and expenditures in relation to approved yearly budget
Develops accounting policy and exercises accounting oversight in relation to the school’s accounts payable, accounts receivable, general accounting, payroll, and human resources functions
Ensure that all transactions are processed in accordance with administration’s authorization
Prepare the necessary financial reports for the Los Angeles Archdiocese and administration as required
Prepares monthly financial report for the Archdiocese of Los Angeles
Reports periodically to department chairpersons and moderators on the status of the department budget
Oversees all school bank accounts, including bank reconciliations
Prepares payroll function, including FMLA, Workers Compensation, and Disability
Oversees the accounts sent to an outside collection agency
Prepares and submits required reports to the various government agencies: Quarterly Sales Tax, CA Data Reporting, PCI Compliance, etc.
Performs accounts receivable, bookkeeper and clerical duties
Maintains all financial records as required by the Archdiocesan Retention Guidelines
Maintains Finance Office Permanent File
Reviews monthly financial report with the principal and administrator in charge of finance
Develops overall school budget with the principal and administrator in charge of finance
Performs any other duties requested by the principal or required due to changes
SPECIFIC JOB RESPONSIBILITIES
Attends Archdiocesan meeting in early February with regard to the budget process and preparation of the four school budgets.
Holds continuous discussions/meetings with the Plant Manager, Technology Department, and Athletic Director with regard to current expenses in relation to budget, in addition, to determining next year’s budget.
Holds discussions/meetings beginning in November with Marketing, Admissions, Advancement and the Registrar to determine tuition, fee, and registration rates for the next year.
Hold discussions/meetings with administration to determine staffing and enrollment levels for the next year.
Reviews income and expenses year-to-date in relation to historical and projected budget amounts.
Obtains directives from the Principal with regard to salary increases, health increases, Archdiocesan monthly billing increases, in addition to, overall budget guidelines.
Distributes Budget Template Forms to the Athletic Director, Campus Ministry Director, Marketing and Admissions Director, Technology Department, and Advancement Director in February.
Distributes Budget Request Forms to the Department Chairs in Spring.
Prepares budget and written summary (State of the School report) based on information gathered.
Submits the budget and written summary to the Principal for review/approval. Emails approved budget to the Director of High School Budget and Finance, Regional Supervisor, and the Assistance Regional Supervisor.
MONTHLY AND YEAR-END FINANCIAL REPORTS
Reconciles all bank accounts.
Prepares monthly financial report based on QuickBook reports and in accordance with Archdiocesan directives.
Prepares year-end financial report and addendum based on Quickbook reports, information gathered from other school areas and in accordance with Archdiocesan directives.
Reviews the monthly financial report and year-end financial report and addendum with the administrator in charge of finance and principal.
Emails the approved reports to appropriate Archdiocesan personnel.
PAYROLL FUNCTION, INCLUDING LIMITED HUMAN RESOURCES
Communicates to hourly employees and supervisors when timesheets are due.
Collects and reviews hourly timesheets for supervisor approval and appropriateness of hours noted.
Collects sick/vacation hours for Certificated and Professional Personnel from Substitute Coordinator.
Transmits payroll, prints reports, and records payroll journal entry.
Maintains sick and vacation payroll report. Reviews end of year sick/vacation record for hourly employees with AP Bookkeeper.
Updates employee payroll records, including new hires, by submitting ADP ADLA Payroll Tickets. Verifies that updates were processed correctly to ADP file.
Prepares and distributes new hire employee health benefits package and ensures employee either enrolls in health care or waives health care services prior to deadline date.
Maintains and updates Certificated Salary Scale based on Archdiocesan Salary Scale.
Distributes Workers Compensation, FMLA, and Disability to employees. Handles processing to completion of the above programs. Adjusts employee payroll, if applicable.
Maintains employee files for yearly contracts, tax withholding forms, and health benefits.
ACCOUNTS RECEIVABLE BOOKKEEPER
Receives and verifies all monies from the following: clubs, student store, food sales, and all other events/sales connected to SJHS.
Prepares cash boxes for all clubs and school events. Communicates with Director of Security to ensure cash boxes are secured before and after event, where applicable.
Coordinates credit card machine usage for school events/fundraisers and ensures credit card machine settles transactions daily.
Prepares bank deposits on a timely basis.
Obtains delinquent accounts qualified for collections and submits to the collection agency on a timely basis.
Undergraduate degree from an accredited college or university in business administration, finance, accounting or a related field
At least 5 years of experience in a financial management role, preferably in an educational or nonprofit setting
MBA or CPA
HOW TO APPLY
Please send resume, cover letter and contact information for three professional references to firstname.lastname@example.org
WAGE RANGE $25 to $50
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.
Saint Joseph High School (Lakewood)
5825 N Woodruff Avenue
Lakewood, CA 90713Employment@sj-jester.org