Description
Essential Job Functions: A more detailed description of these duties is available at the school. The bookkeeper is responsible for:
- Accounts Payable: Receive, verify and pay invoices. Maintain contact information of vendors.Ensure that appropriate expenditures are placed in the proper Accounts/Sub
- Accounts within Aplos. Maintain a procedure for weekly processing of vendor checks and cash.
- Preparing and assisting families with tuition and fee payment plans, including financial aid (CEF and NEI)
- Entering and preparing initial budget on the dashboard and submitting monthly financial reports to principal for submission.
- Assisting with fundraisers donations records and individual donor records
- Ensuring that all transactions are properly and accurately entered into Aplos on a timely basis, including sports, fundraisers, retreats, purchases, field trips, after care fees.
- Tracking delinquent accounts, sending late notices, and advising principal of actions taken
- Providing Payroll and Benefits support: submitting payroll to TCM and advising staff on matters of enrolling in benefits plans.
- Onboarding new employees’ paperwork and updating files as well as overseeing VPIN compliance
- Setting up and deleting Google email accounts of new and departing staff
- Supervising front office staff and overall customer service
- Facility Management: overseeing needed facility repairs in collaboration with the principal. Contacting vendors to set up regular service (exterminators, AC, and summer cleaning)
Requirements
Submit a resume and cover letter to jtestacross@olpeaceschool.org (principal)
Minimum Qualifications:
- Bilingual: English – Spanish
- BA in accounting or related field
- Fingerprint clearance
- Safeguard the Children certificate
- CA Driver’s License
Job related skills:
- Efficiency and accuracy are key skills for this position
- Outstanding customer service extended to staff, vendors, parents, and students
- Positive energy
- Able to keep confidences and privacy regarding parent, staff, and student information
- Overall Role
- Oversee all finance functions and management of the school
- Assist principal in the financial stewardship of the school
- Establish a working relationship with the Archdiocese financial department
- Serve on the School’s Leadership Team
- Enter expenditures and revenues on the dashboard and prepare monthly reports
Report to Principal
The Organization – Our Lady of Peace PS – 8th Grade Catholic School
9022 Langdon Ave, North Hills, CA 91343 818-894-4059
office@olpeaceschool.org
Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.
Information/Application Contact
Our Lady of Peace School (North Hills)
9022 Langdon Ave
North Hills, CA 91343
jtestacross@olpeaceschool.org