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Terminations: Manager/Person In Charge FAQ

FAQ for Managers/Person In Charge


What termination documents do I provide to an employee who has resigned?

  • During an exit interview for an employee, the employee receives a copy of the Notice to Employee as to Change in Relationship​  (English version and Spanish version), the Exit Interview Checklist and the Exit Interview questionnaire or a termination letter if he or she is a teacher or principal, his or her final paycheck, and information about continuation of insu​rance coverage​. Employees of the Archdiocesan Catholic Center and cemeteries and mortuaries are provided information about applying for state unemployment insurance.

Who schedules and conducts the exit interview?

  • Archdiocese Catholic Center – The designated Human Resources Generalist will schedule and conduct the exit interview.
  • CCM & Schools & Parishes – The person in charge should conduct an exit interview with each terminating staff member.

Does the employee have to provide at least a 2-week notice or 30-day notice(manager)?

What do I collect from the employees on their last day of employment?

  • The staff member should return keys, the identification badge, documents, files, and any other property provided by the location, and all access codes or passwords used in the course of carrying out his or her duties. Note that an employee’s final paycheck cannot be withheld pending return of these items.

What is the process to terminate the employee’s benefits once they have resigned?

  • Steps to terminate or change employee benefits:​
    • Payroll practitioner needs to submit a help desk ticket to payroll to terminate or change the employee’s health and/or voluntary benefits. The information about the employee’s benefit termination or change will be sent to Benefit Allocation Services (BAS) on a file from ADP.
    • BAS will mail the continuation of benefits notice to the terminated employee.
    • The administrator will receive a PDF file of the terminated employee’s continuation of benefits packet by email from BAS.

The Hartford will send the employee information about continuation of supplementary life insurance and disability benefits. For further information and forms contact the Insurance​ Department​​ at 213-637-7671.


Find the complete list of Human Resources Frequently Asked Questions.

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