Description
• Financial Management – The Church is responsible for the financial resources which have been entrusted to it. This responsibility includes safeguarding Church assets, exercising prudence in financial matters, accountability to those who provide monetary support to the Church and to regulatory authorities, and compliance with all civil regulations. As such, the Church is committed to the highest standards of fiscal integrity and accountability. Strong systems of internal controls are needed to safeguard assets by reducing the risk of fraud, misuse, waste, or embezzlement. It is important that all employees within be sure that best financial practices are being followed. Tasks include but are not limited to:
- Direct all accounting functions for the parish
- Perform Financial reporting to the pastor, Finance Council, parishioners
- Prepare annual Budgeting and submit to Archdiocese
- Annual Report – Oversee the creation and submission
- Monitor and administer Contracts/Agreements
- Participate in Parish Finance Council meetings
- Oversee the Bookkeeper
- Supervise and monitor all cash handling procedures
- Oversee payroll
- Manage and administer Insurance coverage
- Monitor Taxes and other legal Compliance
- Oversee Stewardship/Fundraising activities
Personnel – The Parish Business Manager generally participates in the hiring, training and supervision of parish staff and volunteers. He/she administers employee benefits including insurance coverage, retirement plan, scheduling, and payroll functions in accordance with archdiocesan and parish policies. Tasks include but are not limited to:
- Hiring, training, employee files
- Compensation administration
- Maintain Job descriptions
- Staff Performance reviews/evaluations
- Benefits management
- Create and maintain and a safe, productive, and pleasant environment
Facilities Management – Today’s parishes are wide ranging in their scope of facilities from simple one-building models that could be hundreds of years old to modern sprawling campuses with many buildings spread over many acres. Each location must preserve, maintain, and often improve or replace these facilities entrusted to its care. Tasks include but are not limited to:
- Oversee the maintenance supervisor
- Administer routine maintenance, repairs, supplies
- Oversee facility scheduling/usage
- Manage Construction Projects
- Maintain Video Surveillance system
- Oversee Security
Building & Grounds Master Plan – Establish a comprehensive Master Plan to ensure the best possible facilities to serve the parish needs for today and the future of our vibrant and growing parish. The Parish Business Manager will serve a critical role in representing the Pastor in all facets of the Master Plan.
- Actively participate in meetings for any Master Plan components.
- Follow up with all committees and sub-committees for Master Planning such as General Committee, Building Committee, Communications Committee, Capital Campaign – Fundraising, etc.
- Serve as the main contact for outside individuals and companies such as architects, contractors, design professional, etc.
- Work with Archdiocesan, municipal, and other entities to comply with policies, procedures, codes, etc.
- Report to and inform Pastor and Parish Leadership of status of Master Planning.
Office/Administration – The skilled Parish Business Manager as an administrator and supervisor is responsible for the effective use of Parish resources and human capital towards the realization of the Parish’s mission and objectives in alignment with Catholic social teaching proper leadership of Ecclesial Lay Ministers and other volunteers or employees. Tasks include but are not limited to:
- Oversee administrative clerical and support staff
- Oversee religious education staff
- Oversee technology/Equipment
- Oversee bulletin, website, communications and master calendar
Fiesta – The Annual Fiesta is the major parish fundraiser as well as a great annual tradition of fun, fellowship, and community building. It is strongly supported by the parish, school, and local community. The planning and preparation for this important event is a year-round effort traditionally involving Festival Chair(s) and a Core team of volunteers. Tasks include but are not limited to:
- Assist the pastor and parish leadership in the selection and recruitment of the Festival Chair(s) and Core Team.
- Support the Chair(s) and Core Team in the planning and preparation by attending meetings and being actively engaged.
- Ensure that all local and state civil laws and requirements are met.
- Ensure compliance with all Archdiocesan policies and procedures.
- Prepare all contracts for rides, entertainment, vendors, and others in collaboration with the Chair(s) and Core Team.
- Review financial controls and best possible business practices.
- Actively participate during Fiesta weekend.
General – Today’s parishes require close attention and compliance to many government, institutional, and church regulations and requirements. Parish Business Managers must be able to learn, understand, interpret, and follow simple or complex rules, laws, guidelines, and strategies. Tasks include but are not limited to:
- Canonical record keeping and archiving
- Records retention
- Compliance
- Virtus/Safe Environment
- Collaborate with School Principal and Preschool Director
- Assist ministries
- Serve as an ex-officio member of the Pastoral Council
- Serve as an ex-officio member of the School Council
- Attends parish and archdiocesan meetings and training as appropriate
- Perform special assignments related to job-specific responsibilities.
- Available for Parish events that are outside normal business hours.
Requirements
Education and Experience
- To perform effectively in this position, the incumbent is required to have a working knowledge of budgets, accounting, facilities management, personnel processes, and related laws.
- Five years of experience in a professional office management environment, desirable.
- College degree in applicable field, or equivalent preferred
- LMU Parish Administration course certificate, desirable.
Knowledge
- A wide-ranging knowledge of contemporary Human Resource practices, policies and procedures
- Basic accounting principles and procedures
- Church philosophy, principles and teachings
- Busy office environment
- Working knowledge of parish and archdiocesan procedures and policies
Skills
- Supervision experience, managing office staff
- Facilities management and basic construction knowledge
- Organization and long-range planning
- Strong oral and written communication with diplomacy and professionalism
- Proficient in QuickBooks and Microsoft Office
- Proficient in administrative office systems (scheduling, calendar, point-of-sale, etc.)
- Proficiency in Spanish-Verbal and Written
Abilities
- Maintain confidentiality at all times
- Sit for sustained periods of time on a daily basis
- Occasionally lift up to 20 pounds
- Perform tasks requiring intermittent bending, stooping and walking
- Sustain frequent movement of the fingers, wrists, hand and arms
Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.
Information/Application Contact
St Joseph Parish (Hawthorne)
11901 Acacia Ave
Hawthorne, CA 90250
dont@craigtools.com