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Parish Business Manager

St. John Eudes Parish (Chatsworth )

Posted

08/10/2021

Expires

10/10/2021

Description

POSITION SUMMARY

As a representative of the Roman Catholic Church, there is the expectation that the Parish Business Manager will conduct one’s self according to the goals and mission of the Church and to strive for the pastoral values of the Archbishop of Service, Stewardship, Communication and Excellence. The Parish Business Manager is responsible for fulfilling parish administrative needs (and school if applicable) in Financial Management, Personnel, and Facilities.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • Financial Management – The Church is responsible for the financial resources which have been entrusted to it. This responsibility includes safeguarding Church assets, exercising prudence in financial matters, accountability to those who provide monetary support to the Church and to regulatory authorities and compliance with all civil regulations. As such, the Church is committed to the highest standards of fiscal integrity and accountability. Strong systems of internal controls are needed to safeguard assets by reducing the risk of fraud, misuse, waste or embezzlement. It is important that all employees within be sure that best financial practices are being followed. Tasks include but are not limited to the following:
    • Accounting
    • Financial reporting
    • Budgeting
    • Contracts and agreements
    • Money handling procedures/cash
    • Payroll
    • Insurance
    • Taxes and regulatory compliance
    • Stewardship / fundraising

The Parish Business Manager also participates in Parish Finance Council meetings – preparing and presenting information on the financial operations, balances, projects, risks, etc.

  • Personnel – The Parish Business Manager generally participates in the hiring, training and supervision of parish staff and volunteers and administers employee benefits including insurance coverage, retirement plan, scheduling and payroll functions in accordance with archdiocesan and parish policies. Tasks include but are not limited to the following:
    • Hiring, training and termination
    • Maintain employee files
    • Compensation administration
    • Maintain job descriptions
    • Performance reviews
    • Benefit management
    • Safety, productivity and health
    • Public health compliance
  • Facilities Management – The Parish Business Manager must preserve, maintain and often improve or replace these facilities entrusted to its care. Tasks include but are not limited to the following:
    • Manage personnel and contractors regarding supplies, maintenance and repairs
    • Facility scheduling and usage
    • Construction / capital improvement projects
    • Security systems, including security guards and video surveillance
  • Office/Administration – The Parish Business Manager is responsible for the effective use of Parish resources and human capital towards the realization of the Parish’s mission and objectives in alignment with Catholic social teaching proper leadership of Ecclesial Lay Ministers and other volunteers or employees. Tasks include but are not limited to the following:
    • Clerical/support staff
    • Technology and equipment
    • Parish membership records
    • Parish master calendar
    • Volunteer management
  • General – The Parish Business Manager must be able to learn, understand, interpret and follow simple or complex government, institutional and church rules, laws, guidelines and strategies. Tasks include but are not limited to the following:
    • Canonical record keeping and archiving
    • Records retention and destruction
    • Virtus / safe environment
    • Perform special assignments related to job-specific responsibilities

The Parish Business Manager coordinates with and assists other Parish Departments and Ministries as needed; collaborates with the School Principal and Business Manager regarding school operations and finances; serves as an ex-officio member of the Pastoral and School Council; and attends parish and archdiocesan meetings and training as appropriate.

Requirements

MINIMUM QUALIFICATIONS

Education and Experience

  • Bachelor’s degree in Business, Business Management or other related fields
  • At least 5 years of experience in a professional office management position
  • Outstanding leadership abilities
  • Excellent written and verbal communication skills
  • Working knowledge of the latest business policies and regulations
  • LMU Business Manager Course certification, desirable

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge

  • Accounting, bookkeeping, budgeting, financial and tax reporting
  • Human Resource practices, policies and procedures
  • Facilities management and basic construction
  • Church philosophy, principles and teachings
  • Canon / Civil Law as applicable
  • Working knowledge of parish and archdiocesan procedures and policies

Skills

  • Proficient in QuickBooks, Microsoft Office (Outlook, Word, Excel, PowerPoint), ParishSoft
  • Organization and long-range planning
  • Supervision experience, managing at least two people
  • Strong oral and written communication with diplomacy and professionalism
  • Bilingual, desirable

Abilities

  • Maintain confidentiality at all times
  • Sit for sustained periods of time on a daily basis
  • Occasionally lift up to 20 pounds
  • Perform tasks requiring intermittent bending, stooping and walking
  • Sustain frequent movement of the fingers, wrists, hand and arms

Business Manager III: Exempt

Responsible for all parish administrative functions. At this level, the pastor delegates most responsibilities for parish administration to the Parish Business Manager. The Parish Business Manager III typically supervises support staff positions and may personally perform some technical work such as accounting. The Business Manager III position requires a college degree in applicable field, or equivalent and some supervisory experience.

Business Manager II: Exempt

Responsible for many parish administrative functions. At this level, the pastor retains responsibility for certain aspects of parish administration and/or does not fully delegate parish administration to the Business Manager. The Business Manager II typically supervises support staff positions and may personally perform some technical work such as accounting. The Business Manager II position requires a college degree in applicable field, or equivalent and some supervisory experience.

Business Manager I: Exempt

Responsible for a limited range of parish administrative functions. The Business Manager I is a non-supervisory position and operates without full delegation of responsibility by the pastor. Positions at this level typically perform a significant amount of technical accounting work in addition to administrative duties. At this level, administrative duties may be combined with another ministry

Please note:

SUPERVISED BY: Director of Operations

PAY GRADE: Hourly

EMPLOYMENT STATUS: Part-Time, Non-Exempt

Information/Application Contact

St. John Eudes Parish (Chatsworth )

9901 Mason Ave

Chatsworth , CA 91311

fresouthard@sjeparish.net