Description
DEPARTMENT: Parish SUPERVISED BY: Pastor
EMPLOYMENT STATUS: Exempt SALARY GRADE: Salary
PURPOSE:
The role of the Parish Manager at St. Dorothy Catholic Church is to assist the Pastor in the stewardship of the parish’s financial, physical, and human resources. As an integral part of the administration, this position oversees facilities management, physical and digital record-keeping, supply inventories, and the Human Resources Department. With a servant’s heart and a humble, prayerful spirit, the Parish Manager works in collaboration with the Pastor to ensure the needs of ministry leaders and parishioners are met.
KEY RESPONSIBILITIES
FINANCIAL MANAGEMENT
In compliance with Archdiocesan procedures and subject to the approval of the Pastor, the Parish Manager is responsible for the overall financial management and health of the parish.
- Oversee the preparation, submittal, and maintenance of accurate financial transactions, financial reports, budgets, payroll administration, and personnel files.
- Manage payroll operations to ensure compliance with relevant laws, and verify that payroll reports are accurately prepared and filed.
- Oversee the tabulation, documentation, and deposit of all offertory collections.
- Act as the primary liaison between the Archdiocese and the Parish regarding financial matters.
HUMAN RESOURCES
Serving as the Director of Human Resources for the parish, the Parish Manager will:
- Coordinate recruitment, staffing, onboarding, training, and logistics required for day-to-day operations.
- Assist in the selection, oversight, and supervision of staff and volunteers.
- Directly oversee all staff members and ministry departments.
- Work with staff, in conjunction with the Pastor, to formulate annual, measurable performance goals.
- Manage and prepare all staff evaluation documents in cooperation with the Pastor.
- Address employee issues and advise the Pastor on disciplinary or counseling matters as needed.
- Coordinate employee benefits with the Archdiocesan Human Resources Department.
DAILY PARISH OPERATION
- Partner with parish priests to develop best practices, policies, and procedures appropriate for parish administration.
- Answer phones and greet visitors at the door when necessary.
- Supervise the maintenance of the master calendar and manage facility scheduling for all events.
- Oversee the preparation and distribution of all publications, including bulletins, social media platforms, the parish website, and special reports.
FACILITY MANAGEMENT
- Oversee the maintenance, cleanliness, timely repair, and replacement needs of all Church property.
- Assist in preparing the annual facility maintenance budget.
- Coordinate event and meeting setups alongside committees and maintenance staff.
- Supervise facilities staff to ensure smooth, effective day-to-day operations.
Please note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.
Requirements
POSITION QUALIFICATIONS
As an employee of the Archdiocese of Los Angeles, the Parish Manager represents the Roman Catholic Church. The individual is expected to be an active member of a Catholic parish and always conduct themselves in accordance with the goals and mission of the Church.
- Education: High School diploma or GED required; Bachelor’s degree preferred.
- Experience: Minimum of 5 years in office administration, staff supervision, training, and coaching.
- Faith Community: Active, participating member of a Roman Catholic faith community.
- Technical Skills: Working knowledge of Microsoft Office, ParishSoft, QuickBooks, website management, and social media platforms.
- Core Competencies:
- Proven ability to plan, coordinate, recruit, train, and provide strategic direction.
- Exceptional customer service, organizational, and oral/written communication skills appropriate for a church environment.
- Demonstrated ability to maintain strict confidentiality and follow complex instructions.
- Ability to build collaborative working relationships with parish and school staff.
- Welcoming, respectful approach to interacting with parishioners, volunteers, and visitors.
PHYSICAL REQUIREMENTS
- Ability to sit at a desk and work on a computer for extended periods.
- Capability to stand, walk, and move around during meetings, events, or parish activities.
- Ability to bend, stoop, reach, and occasionally lift items weighing up to 30 pounds.
- Flexibility to climb stairs to access multi-level facilities.
- Availability to work irregular hours, including evenings and weekends, to accommodate parish events.
- Ability to occasionally travel to offsite locations for meetings or Archdiocesan activities.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.
Information/Application Contact
St. Dorothy Parish (Glendora)
241 S Valley Center Ave
Glendora, CA 91741
searchteam@stdorothy.org