Description
Job Summary & Essential Functions:
The Admissions Associate works closely with the Director of Admissions and all enrollment management department staff, admissions committees, internal departments, and external partners and provides support, leadership, and guidance for all aspects of the admissions and enrollment process. The Admissions Associate must work meticulously, efficiently, and independently to manage communication with our applicant families, maintain accurate student admissions/enrollment records in our online database, help to foster prospects through the entire admissions process and assist with the coordination of enrolling students at Bishop Alemany High School. This role’s primary responsibility is to support the Admissions Office in realizing its set goals and coordinating the enrollment and re-enrollment process of new and returning students. This full-time position reports to the Director of Admissions and requires some work on weekends and evenings.
Primary Responsibilities:
- Serve as a point of contact for prospective families; assist prospective families with various aspects of the application and enrollment process by providing accurate and timely information in-person, over the phone, and via email
- Manage the online application and enrollment process through Finalsite and troubleshooting for families when necessary
- Prepare admissions files for evaluation
- Schedule and support meetings, tours, interviews, and student appointments
- Respond to general admissions inquiries, emails, and calls
- Send internal communications to onboard new students
- Partner on event planning and provide event support
- Support operational logistics for large-scale admissions events such as Junior High Night, Open House, and New Student Registration
- Assist in the scheduling process for signature admissions events; manage internal admissions calendar for events, visits, and interviews
- Demonstrate enthusiasm in the planning and facilitating of events
- Lead and support campus tours
- Attend partner school visits and support external relationship management
- Help recruit, train and oversee student ambassadors
- Mining admissions data as needed for reports
- Organizing and managing the flow of data and documents, both electronically and hard-copy
- Using data and research to effectively assist in the management of our communications and marketing to prospective families.
- Collaborating closely with the Director of Admissions and the school to assist with admissions marketing, admissions events, and ambassador programs
- Conducting surveys for applicant families
- Attending staff meetings, retreats and professional development opportunities
- All other duties assigned
Requirements
Requirements:
To apply for the position of Admissions Associate at Bishop Alemany High School, please send the following to avaldez@alemany.org:
- Cover Letter
- Resume
- Letter of Recommendation
Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.
Information/Application Contact
Bishop Alemany High School (Mission Hills)
11111 Alemany Drive
Mission Hills, CA 91345
avaldez@alemany.org