Description
PLEASE APPLY USING THE FOLLOWING LINK:
https://loyolahs.formstack.com/forms/student_accounts_supervisor
WORK SCHEDULE:
This position is full-time, twelve (12) months and is scheduled to work Monday – Friday, approximately 40 hours. This position is works on campus and has no remote work available.
POSITION SUMMARY
Reporting to the Chief Financial Officer, the Student Account Supervisor will assist the Controller by setting up all new student accounts, preparing GL entries, monitoring outstanding student accounts, and assisting with collections. The Student Account Supervisor will work closely with administrators, parents, vendors, as well as other members of the Business Office team.
ESSENTIAL FUNCTIONS:
Primary duties and responsibilities include but are not limited to the following:
- Set up all new student accounts through FACTS Management, Blackbaud Tuition Management or similar system for the new fiscal year with heavy interface and collaboration with the Admissions and Enrollment Department.
- Work with parents to ensure registration in FACTS Management, Blackbaud Tuition Management or similar system.
- Prepare any miscellaneous general ledger entries pertaining to student billing.
- Monitor all outstanding accounts receivable and report to the CFO and Controller monthly or as often as needed.
- Prepare month-end aging report for CFO and Controller.
- Maintain sub-ledger accounts for extended payment plans and financial aid.
- With the support of the CFO and Controller, direct credit and collections.
- Process tuition statements including preparation, mailing and payment collection.
- Input, maintain and balance student financial aid and scholarship data.
- Process credit card payments, incoming checks, and prepare deposits.
- Cross-train on AP/AR processes, including add/maintain vendor records.
- Order school supplies as needed.
- Assist with the matching and filing of records for accurate retrieval.
- Provide continuity in the department by learning job functions and filling in where needed.
- Prepare account reconciliations as directed.
- Position may perform or assume additional duties as assigned by the CFO and Controller
Requirements
EDUCATION, SKILLS AND ABILITIES:
The candidate should have a college degree with a minimum of two years of experience in a professional setting, or a equivalent combination of education and applicable experience. The position requires a high degree of confidentiality and organization, strong attention to detail, ability to multi-task. The ability to learn and operate computer systems including basic accounting software, database, word processing and spreadsheet programs.
The candidate should have experience in providing superior customer service support by researching and responding promptly to inquiries and be willing and able to communicate frequently with the Controller, CFO, and other Business Office Team members. School experience is a plus.
The ideal candidate will possess the following personality traits: team player, energetic, receptive to new ideas, extremely customer service oriented and comfortable in an educational setting where students to adults are present.
The candidate should have excellent organizational skills and be proficient in: Blackbaud Financial Edge accounting software and FACTS Management (or similar financial and billing program applications); Excel, Microsoft Word and PowerPoint, as well as demonstrate a willingness to learn financial accounting software and other programs as assigned.
Physical Skills and Abilities:
Position requires ordinary ambulatory skills sufficient to travel between campus locations to pick up and distribute mail and packages; the ability to sit, stand, squat, bend, walk and manipulate (lift, carry, move) light to medium weights of 10 – 50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment.
This list of duties and responsibilities are considered essential functions and are not considered to be an exhaustive list of all duties to be performed. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently.
Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.
Information/Application Contact
Loyola High School of Los Angeles (Los Angeles)
1901 Venice Blvd.
Los Angeles, CA 90006
drivera@loyolahs.edu