Seeking a Bookkeeper responsible for the collection and record keeping of the school finances. Specific tasks include maintaining an accurate and up to date record of each family’s financial obligations including tuition and any other fees due. Office work includes answering and responding to inquiries from faculty/staff, parents, pastor, parish finance council, and school advisory board.
Collects monthly tuition including related tasks for families using the FACTS Tuition Program. Follows up with families in arrears, including the Principal regarding non-payment issues. Data entry for all tuition/fees, Square & Venmo transactions, and donations in QuickBooks. Knowledge of Donor Perfect, a plus.
Performs weekly Accounts Payable transactions, checks invoices for accuracy, prepares and mails checks.
Bank deposits can be made virtually, but on occasion bookkeeper will need to prepare bank deposits (reviewed by co-worker) and deliver to bank.
Inputs accurate records concerning financial transactions/reconciles all school accounts on a monthly basis and sends to TCM for end of the month reporting. In addition, the onsite bookkeeper prepares monthly financial reports, such as budget to actuals to submit to ADLA. Monthly reports should be reviewed with the Principal.
Prepares Annual Financial Report Inventory for TCM. Reviews final Annual Financial Report with Principal/Pastor and ensures submission to Archdiocese in timely manner.
Prepares Annual Proposed/Adjusted Budgets with Principal/Pastor and submits to Archdiocese in timely manner. Budgets must be approved by the Parish Finance Council.
Communicates with TCM regarding new hires and all employee transactions approved by Principal. TCM will work directly with ADLA Payroll.
Approves bi-monthly timesheets, prepares payroll to submit to TCM and inputs data into QuickBooks. Distributes paychecks/maintains accurate records of employee sick/vacation hours.
Responsible for completing/submitting all necessary E-Rate paperwork each year.
Human Resources Management:
Maintains confidential personnel files for all employees including employee agreements, performance reviews, employee benefits and required certifications.
Interfaces with faculty/staff regarding employee relation needs such as assisting in filing for any benefits/claims.
Maintains all After School Care Programs with individuals and necessary documentation.
Supports the Principal by recommending necessary repairs, renovations and construction projects within the school budget.
Coordinates with Archdiocese Construction Department to request approval with necessary paperwork and documentation for any major renovations approved by the Principal and Pastor.
Oversees vendors/maintenance during renovation projects.
General Office Administration:
Supports the Principal with daily requests for correspondence and reports, interfacing with faculty/staff and maintaining weekly calendar.
Maintains VPIN records regarding necessary documentation (Fingerprinting/Virtus Training) for Safeguard the Children program.
-Practicing Catholic in good standing with the Catholic church;
-Fingerprinted through ADLA;
-A BA in Accounting and/or Business;
-Experience working in Catholic schools (3-5 years);
-Personnel/Payroll policies/procedures and practices;
-Basis bookkeeping principles and procedures;
-Proficient in QuickBooks Pro/Microsoft Word/Excel;
-Knowledge of Donor Perfect, a plus.
-Strong oral and written communication with diplomacy and professionalism
St. Mark School (Venice)
912 Coeur D Alene Ave
Venice, CA firstname.lastname@example.org