Join a dynamic and fast-paced school community as the school secretary and administrative assistant to the principal. Holy Redeemer – St James school, located in La Crescenta, seeks a friendly, organized, and detail-oriented self-starter to join our front office and support our administrative and development efforts. The ideal candidate models his or her Catholic faith in word and action has a Growth Mindset, uses his or her Habits of Mind, and is a life-long learner. As such, the candidate is passionate about what he or she does, the students he or she serves, and the school community. HRSJs is an exciting, highly professional, and very engaging community to be a part of.
The office manager / Secretary handles the majority of the clerical work in the school, including sensitive documents, student records, and other important documents. Duties also include communication with stakeholders in the community, some marketing aspects, and ideas/participation in fundraising efforts. Knowledge of accounting and record-keeping is necessary to complete day-to-day financial records. The ideal candidate understands the Catholic school culture, has good technical abilities and skills, great customer service experience, and is willing to assist the school in its many endeavors. The ability to speak Spanish is a plus but is not required.
The ideal candidate will rely on:
Strong written and verbal communication skills
Outstanding technology skills (Word, Excel, Google docs, social media platforms, etc.)
Strong organizational and time management skills
Ability to multi-task and think flexibly in a fast-moving environment
A proactive style to initiate projects, give suggestions and anticipate beyond the checklist.
Knowledge of archdiocese forms and reports (Census, SNOR, etc.)
Clerical skills (Typing, copies, scanning, etc., as well as hospitality and travel arrangements, filing and archiving)
Sensitivity to handle confidential documents and information, mail and messages
Strong people skills, working well with students, parents, and faculty members, and demonstrating a positive attitude, a sense of humor, and a growth mindset
Willingness to complete other duties as assigned
Conversational Spanish preferred but not required
A minimum of a BA degree is preferred for this position
Relevant experience in Catholic education or school offices is a plus
Holy Redeemer St James School (La Crescenta)
4635 Dunsmore Ave
La Crescenta, CA email@example.com