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Office Assistant/Social Media

Our Lady of Peace School (North Hills)

Posted

10/05/2021

Expires

11/05/2021

Description

Our Lady of Peace Preschool – 8th grade Catholic school in North Hills is seeking a full time Office Assistant who speaks Spanish.  This position will be available on October 18th. Hours are from 7:30 am to 3:30 pm. Ideally it is a 12 month (year round) position.

Job Duties include: 

Office Communications

  • Full time office receptionist responsible for answering phones, greeting, guiding, and supporting all that visit and/or call the school’s office.
  • Respond to and route important issues to appropriate staff
  • Assist parents with any needs in regard to health and attendance issues
  • Encourage prospective parents/guardians to come for a visit and plan that in collaboration with the principal
  • Assist students who come into the office for various purposes (notes, forms, outdoor issues, etc.)
  • Position provides direct support to the administrative team as needed.

External Media Communications

  • Gather news and publish the school’s weekly newsletter on Mail Chimp
  • Manage the school master calendar for preschool and TK-8th, and publish monthly calendar in newsletter
  • Administer school website and social media systems. Includes regularly adding new content to social media account(s)  (pictures, videos, etc.) at least s on a weekly basis

School Duties During the Day

  • Help supervise and assist in classes as needed in urgent situations
  • Set up, update and generally oversee the Gradelink system to enter/monitor attendance, health issues, grade reporting, and progress reports.
  • Oversee and coordinate the school lunch program (ensure consistency of service and communications)

Requirements

Skills needed:

  • Excellent, very friendly and effective communication and people skills. Interpersonal skills must be top caliber
  • Top caliber interpersonal skills, welcoming demeanor, effective communication (verbal and written) and ability to multitask in a fast paced environment.
  • Bilingual (Spanish speaker) preferred, but not required
  • Capability to work accurately with details of data entry on Gradelink, etc.
  • Must be proficient in technology (Microsoft Office, Word, Excel, Google Drive), school information systems (Gradelink, Mail Chimp), Office/Copy machine operations, etc.
  • Must maintain strict confidentiality in handling sensitive matters
  • Physical ability to move and/or carry boxes up to 25 pounds
  • Patience and flexibility
  • Good writing skills
  • Dependability

Desirable Qualifications

  • Previous experience in a school setting
  • Mission-oriented to provide a quality customer service in a Catholic setting

Information/Application Contact

Our Lady of Peace School (North Hills)

9022 Langdon Ave

North Hills, CA 91343

jtestacross@olpeaceschool.org