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Minister of Organization and Hospitality

Saint Kateri Tekakwitha Catholic Church (Santa Clarita)

Posted

06/16/2022

Expires

07/31/2022

Description

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work. Individuals are to be treated courteously and professionally with the utmost regard for confidentiality.

BRIEF DESCRIPTION OF POSITION:
Assist leaders of Family Formation, Youth Ministry, and Adult Faith Formation in implementing the parish’s vision of discipleship and mission of evangelization by creating an environment of hospitality and organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Integrating the parish vision and mission of evangelization
• Explain the parish vision and mission of evangelization
• Explain how the vision and mission of evangelization shapes family formation, youth ministry, and adult faith formation.
• Assist families, youth, and adults in understanding the parish strategies and structures
Ministry of Hospitality
• Serve as informational resource for parishioners
• Answer phones in a welcoming and inviting manner
• Greet and connect with parishioners in a hospitable manner
• Liaison between Leaders of Family Formation and Youth Ministry with parents/teens
• Schedule appointments for family/teens as requested
• Assist in providing food, set up, clean up, and ambiance for formational experiences (including but not limited to: bishop confirmation dinner, volunteer appreciation dinner, retreat experiences, ministry skills, parish wide experiences, etc.)
• Conduct discernment interviews and faith conversations with families and teens when requested by Leaders of Youth Ministry and Family Formation

Organizing to Advance the Kingdom of God
• Register family/teens following guidelines as established by the Leadership of Youth Ministry and Family Formation
• Maintain family/teen filing system (old and new)
• Input, adjust, and maintain family/teen information on learning stream
• Maintain/update session lists with changes and distribute to Family Faith Formation Coordinator and catechists
• Maintain attendance record
• Process annual registration setup and maintenance
• Maintain fee record log and deposits following internal control guidelines established by parish and archdiocese
• Order and maintain office and formation session supplies

Support Leaders of Family Formation, Youth Ministry, and Adult Faith Formation in fulfilling their mission
• Draft letters/memos when requested
• Follow through pending/suspense files, collect registration fees and remit invoices to families
• Retrieve messages and return phone and emails of Leaders when requested
• Mail correspondence as needed
• Assist, set-up, participate in registration process with Family Formation, & Confirmation
• Assist in brainstorming and creative thinking to simplify office structures and producers that impact the parish families and teens
• Prepare and organize supply room, cabinets, and rooms for sessions
• Attend parish and formation staff meetings
• Provide support to Leaders of Youth Ministry and Family Formation for sacramental celebrations, liturgies, and other events as requested
• Support Leaders of Family Formation, Youth Ministry, and Adult Faith Formation as needed

Collaborate with all parish ministers and staff
• Serve as resource for other ministers
• Support other parish ministers and staff when requested
• Participate in meetings as necessary
• Practice discreteness, maintain confidentiality, and healthy ministry boundaries

Requirements

SKILLS, KNOWLEDGE AND ABILITIES:
• Organizational skills, flexibility, creative thinking, proficient grammar and English communication skills, Bilingual (preferred), excellent interpersonal skills, flexibility in changing tasks/duties in a moment’s notice.

Information/Application Contact

Saint Kateri Tekakwitha Catholic Church (Santa Clarita)

22508 Copper Hill Drive

Santa Clarita, CA 91350

mirwin@saintkateriparish-scv.org