ESSENTIAL DUTIES AND RESPONSIBILITIES:
a) Display the highest ethical and professional behavior and standards when working with students, parents, school
personnel, and agencies associated with the school.
b) Serve as a role model for students, dressing professionally, demonstrating good sportsmanship, the importance
and relevance of learning, accepting responsibility, and pride in the education profession.
c) Represent athletics at administrative council, faculty/staff meetings and senior leadership meetings.
d) Ensure equity amongst athletic staff and coaches.
e) Promote the athletic program.
f) Enforce the School approved Athletic Policy.
g) Conduct professional meetings with the members of the Athletic Department.
h) Represent the school at community, State, Trinity League, CIF., and professional meetings.
Student-Athlete Welfare and Compliance
a) Maintain a thorough knowledge of CIF and Trinity League rules and regulations.
b) Arrange with athletic trainers and head coaches for all athletes to have medical examinations.
c) With athletic trainer ensure that all athletes are properly covered by medical insurance.
d) Maintain complete athletic records for all sports.
e) Check the eligibility of all athletes and report out to Principal and senior staff.
f) Address Title IX Regulations and compliance.
Coach and Athletic Staff Management
a) Succession planning – identify, recruit, and develop all coaches on all levels.
b) Supervise the Athletic Trainers.
c) Supervise coaching staff.
d) Provide in-service training for Coaches.
e) Create a coaches’ hiring committee to evaluate and review coaching staff.
f) Provide coaches, trainers, and athletic staff appropriate professional development.
g) Post, interview and hire for available coaching positions.
h) Maintain a coaches end of season report which will include:
• Scores of every contest held.
• Records (school, district, state, league) established by the team or individual participant.
• Honor and award winners.
• Individual participation summaries.
• Recommendations for next season.
• Annual inventory at the end of the season and prior to ordering for the next season.
• Budget requests from each coach.
• Eligibility lists – kept up to date for all individual and team participants.
• Letter winners and awards.
Athletic Scheduling and Event Management
a) Oversee and approve all athletic event schedules.
b) Attend all home games, meets and contests and attend away games when possible, or appoint a representative to
act on behalf of the Athletic Director.
c) Represent the school as Tournament Manager for all league, district and state events that are assigned to the
school or designate school staff to serve in this capacity.
d) Oversee athletic staff to arrange transportation for all athletic contests.
e) Oversee athletic staff that secures and creates contracts for officials for all home games.
f) Determine security needs for home athletic contests, summer camps and year-round facility rentals
g) Secure facilities needed for all athletic events.
h) Oversee designated athletic staff regarding production of game entertainment (pre-game and half-time.)
i) Approve game programs for all sports.
j) Provide for the proper administration and supervision of all athletic contests. This would include:
• Workers for event.
• Selling and taking tickets.
• Arranging for sufficient police/security coverage.
• Arranging for medical and ambulance coverage.
• Providing seating facilities for teams and spectators.
• Providing necessary facilities for the visiting team.
• Providing the necessary game equipment.
• Setting up the facility for game time.
• Supervise concessions at athletic events
Budget & Finance
a) Prepare a budget each year to cover the required expenditures necessary to conduct the interscholastic athletic
program. Budget should include anticipated fundraising goals per sport.
b) Approve all operating expenditures and stipend payments associated with athletic teams and staff.
c) Implement control related to the department, including all fundraising activities and expenditures.
d) Keep on file a complete financial record of receipts and expenditures.
e) Approve and coordinate fundraising programs with head coaches.
f) Be responsible for submitting a requisition for all athletic equipment and supplies.
a) Manage rental requests of campus facilities in collaboration with Facilities Director (contract, insurance, staffing,
b) Collaborate with Facilities Management on all issues related to all athletic facilities. Meet regularly to review
issues and progress of scheduled projects, develop plans for improvements, and maintain shared calendar of
c) Manage distribution of keys for athletic staff associated with athletic facilities with Facilities Director.
d) Establish and monitor procedures that create and maintain attractive, organized, functional, healthy, clean, and
safe facilities, with proper attention to the visual, acoustic, and thermal environments.
e) Regularly inspect all department facilities and grounds to ensure compliance with all applicable codes and
Policies, Procedures and Reports
a) Follow procedures for safe storing and integrity of all public and confidential school records, ensuring that
personnel and student record keeping procedures comply with State and federal law and district policy.
b) Approve all recommendations for athletic awards.
c) Approve all sports clinics, camps, speaking programs and special training.
d) Maintain copy of all athletic event contracts, apparel contracts, equipment contracts and consultant agreements
e) Protect confidentiality of records and information gained as part of exercising professional duties and use
discretion in sharing such information within legal confines.
f) Conduct bi-annual inventory of all athletic equipment and supplies.
g) Responsible for the care, maintenance, and storage of all athletic equipment.
h) Notify immediately appropriate personnel and agencies and follow established procedures when there is evidence
of substance abuse, child abuse, child neglect, severe medical or social conditions, potential suicide or individuals
appearing to be under the influence of alcohol, controlled substances, or anabolic steroids.
i) Conduct meetings as necessary for the proper functioning of the instructional and athletic programs.
j) Complete in a timely fashion all records and reports as required by law and regulation or requested by the
Principal. Answer correspondence promptly.
k) Communicate with the principal regularly about the needs, successes, and general operation of the athletic
programs. Recommend policies and procedures to promote a healthy and supportive climate for athletics.
l) Perform any duties that are within the scope of employment and certifications, as assigned by the Principal and
not otherwise prohibited by law or regulation.
m) Develop a School-wide Athletic Handbook to include but not be limited to:
• A standard Physical Form with procedures to follow.
• A Parental Permission Form for students to participate in each sport during the year. (Example: student plays
football, basketball and baseball, there should be three (3) parental permission forms.)
• An Academic Eligibility Form to ensure eligibility for students. This form will be signed by the Athletic
Director, Principal, and Guidance Counselor and sent to each coach.
• A Medical Emergency Procedures Form for an away event.
• An Equipment Form for each athlete.
• A Public Relations Form for – social media, website, photography, and television/radio/e-newsletters.
• A Game/Event Workers Sign-Off Form for each event.
• A Roster Form.
• A Fund-Raising Proposal Form to be signed by the Athletic Director, Principal and COO.
• A Ticket Receipt Form for incoming money for each event in conjunction with CFO.
• An Expenditure Form for outgoing money for each transaction from ticket sales in conjunction with CFO.
• A Concession Incoming Revenue Form in conjunction with CFO.
• A Head Coaches’ and Assistant Coaches Evaluation Form.
• An Observation Form for coaches, athletic event staff and athletic trainers.
• A Discipline Code for Athletes.
• A Job Description for each coaching position in the Athletic Department.
• A Job Description for the Athletic Trainer.
1. Hold a bachelor’s degree from an accredited college or university.
2. Five years’ experience in athletic administration and/or teaching experience and work with students.
3. In-depth understanding regarding the operations of an athletic program.
4. Supervisory experience.
5. Extensive experience creating and managing multiple budgets.
6. Demonstrated organizational skills and the ability to motivate people.
7. Possess high degree of integrity and demonstrated good moral character and initiative.
8. A personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff,
administration, parents, and the community.
9. Excellent communication skills – both orally and in writing, using proper grammar and vocabulary.
10. Well versed with technology both hardware and software programs for word processing, data management,
information retrieval, visual and audio presentations, and telecommunications.
11. Hold and maintain a valid California driver’s license with no serious violations.
12. Hold and maintain first aid certification and CPR certification or obtain within 3 months of employment
1. Master’s Degree from an accredited college or university.
2. Skilled public speaker.
3. Experience as an athletic coach.
4. Working knowledge of HR practices, employment categories and general labor regulations.
5. Experience with social media platforms; Instagram, Twitter, Facebook and TicTok.
REQUIRED DOCUMENTS FOR APPLICATION
2. Cover Letter
3. Names and contact information for three employer references. Please note your working relationship.
• Please send all three documents in one PDF to email@example.com.
St. John Bosco High School (Bellflower)
13640 Bellflower Blvd.
Bellflower, CA firstname.lastname@example.org