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Director of Advancement and Alumni Relations

Santa Clara High School (Oxnard)

Posted

11/09/2022

Expires

12/24/2022

Description

To ensure that all Santa Clara High School advancement activities properly support and reflect the school’s strategic mission, goals and fiscal responsibilities. This position reports directly to the Principal.

General Expectations:
The Director of Development plans, directs, and coordinates all school-based development activities and major fundraising activities by performing the following duties personally or through subordinates.

Annual Benchmarks

1. Submit by September 30 of each school year an annual Development and Alumni Relations Strategic Plan utilizing the Development Financial Report as the strategic plan outline.

2. Beginning in the 2022-2023 school year, Directors of Development will identify and secure new funds totaling at least 300 percent of their salary and total department’s operating budget including full and part time staff. Secured and on-going development funds from a prior school year or Catholic Education Foundation (CEF) tuition assistance cannot be included as part of the 300 percent. With each subsequent year, a higher percent must be identified and secured, as determined by the principal and or president and DCS. This can be a collaborative effort with the Consultative Board, Development Committee and/or Development Staff.

3. Develop and/or complete an annual maintenance update of the database consisting of all school donors by September 30 of each school year.

4. Provide DCS annually with the total number of alumni in the school’s alumni database.

5. Increase the number of alumni in the alumni database by five percent annually until the database contains ninety percent of all school alumni.

6. Conduct Annual Fund appeal with follow-up pledge reminders and increase the Annual Fund by five percent through donations and pledges by June 30 of each school year.

7. Increase grant funding by five percent by June 30 of each school year (in addition to CEF tuition assistance and bequests) and from school-related fundraising event revenues.

8. Identify annual sources of new funding such as grants, small/large business sponsorships, donors, and gifts.

9. Assist the Principal in developing a school Annual Report.

On an on-going basis:
1. Protocols – Establish, implement and adhere to all standard protocols respective to fundraising, reporting and processing donations in accordance with Federal and State laws.

2. Fundraising – Establish short- and long-range goals for unrestricted funding sources and enlists support from members of school staff. Strategize and orchestrate methods of approach to institutional donors. Research public and private grant sources (agencies, corporations and foundations) to identify sources of restricted and unrestricted funding. Work with program staff to develop funding related projects. Organize individual donor campaigns (e.g., social media, major donors, and board of trustees). Organize various social media solicitation drives for pledges of ongoing support from individuals, corporations, and foundations.

3. Major Gift/Donor Support – Produce major donor, board and special category solicitations/support materials with the intent to retain or upgrade gifts when possible. Cultivate donors by producing specialized correspondences, preparing letters of acknowledgment, scheduling and attending in-person visits.

4. Sponsor-a-Student – Implement and coordinate Sponsor-a-Student program in collaboration with the Director of Marketing.

5. Planned Giving Program – Track progress of pending Legacy and Bequest gifts. Fulfill requests, produce correspondences and encourage partial/early disbursement where appropriate.

6. Database and Records Management – Implement and coordinate tasks in maintaining electronic and paper records of contributors and grants. Maintain security and quality controls. Generate queries, reports, exports and any other collection data as needed. Manage any related vendors.

7. Unrestricted Income Financial Reporting – Maintain accurate accounting of all unrestricted income and its sources.

8. Dedicate on-going attention to personal professional development through trade organization networks.

Supervisory Responsibilities:
Directly supervise employees in the Development Department where applicable. Perform supervisory responsibilities in accordance with the school and Archdiocesan policies and applicable laws.

Responsibilities may include interviewing and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Scope and Responsibility:
1. Knowledgeable of formal and informal departmental goals, standards, policies and procedures, which will include familiarity with other departments within school, including volunteers and outside users of school facilities.

2. Demonstrate sensitivity to interrelationship of both people and functions within department and school, including volunteers and outside users of school facilities.

Faith Community:
1. Uphold and model a moral code which is consistent with the teachings of the Roman Catholic Church and the mission of the School;

2. Ensure that all development programs reflect the Catholic (and religious community’s) mission of the School;

3. Ensure that all marketing, communication, recruitment and enrollment management programs, practices, and materials reflect the Catholic (and religious order’s) mission of the School;

4. Remain aware of and represents the religious aims and objectives of the School to the local community.

Requirements

The ideal candidate will have a minimum of three years of experience as a professional fundraiser with demonstrable achievements, including a record of success with personal major gift solicitation. Knowledge of current and evolving trends in philanthropic work and refined people skills are essential to the position and experience working in a private or independent school is preferred (though not required).

A Bachelor’s/Masters degree is required, an advanced degree and/or CFRE credential is preferred. To apply for the position, please send a cover letter specific to the position, resume and list of three or more professional references to Juan Guzman- Principal at guzman@santaclarahighschool.com.

To find out more about Santa Clara High School, please visit our website at https://www.santaclarahighschool.com

Information/Application Contact

Santa Clara High School (Oxnard)

2121 S. Saviers Rd

Oxnard, CA 93033

guzman@santaclarahighschool.com