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Data Systems Administrator

Flintridge Sacred Heart Academy (La Canada Flintridge)

Posted

06/15/2021

Expires

07/30/2021

Description

Summary:

The Data Systems Administrator is responsible for the administration of school databases including maintaining the integrity and continuity of constituent records and testing records, using information in the databases for reports, directories and other projects as needed by the school, and assisting other database users with access and use. He/she is also charged with overseeing gift processing and donor acknowledgement receipts and letters and supporting the Advancement team’s data and reporting needs. He/she will ensure that records are well-maintained and up-to-date, and will collaborate with members of the Advancement team to identify ways that they can most effectively use the database to support their roles. This position will report to the Director of Advancement.

Essential Job Functions:

Data Integrity and Enrichment; System Integration
System administration for school databases
Manages the flow and integrity of constituent data in all major school systems including, but not limited to, all Blackbaud products – including the Education Management modules (TologNet), Raiser’s Edge and Financial Edge; also Magnus, Naviance, BrightArrow, Odin, MyKidsSpending, and Sportswareonline
Imports and exports student testing data throughout relevant data systems
Manages the preparation, distribution and collection of annual forms and agreements sent to families. Uses collected information to update data systems.
Monitors effectiveness of data management policies; implements data system security measures
Supports departments, parent groups, and alumnae groups with management of Blackbaud Education Management groups and features
Manages the operations and integration of ongoing imports of data
Performs regular database administration procedures, maintains security system and other configuration setting required for smooth functioning of all databases; manages database codes
Works to ensure data integrity and that appropriate backups are performed
Manages utilization and creates online framework of event software and other software to support Advancement events and programs (event sales, registration, processing, mobile bidding, etc)

Constituent Record Management
Maintains codes of all constituents so that information can be retrieved in a predictable manner
Assists in updating all constituent information in Raiser’s Edge, including prospect information, wealth research, etc, in cooperation with the Director of Advancement
Sets up and updates school community, activity, and athletic group membership
Enters and maintains emergency contact information for student records
Creates, updates and purges constituent records throughout the data systems through the use of imports, exports as well as manual data entry; polishes data
Data Output, Mailing Lists, and Direct Mail Coordination
Fulfills requests for information and provide timely and accurate records, reports, and lists
Exports various lists for annual report and NAIS survey
Researches returned mail
Prepares constituent information for registration and enrollment forms and directories and other forms as needed by the academy
Provides contact information for general high school communications
Reporting, Analysis and Revenue Reconciliation
Responsible for monthly and year-end revenue reconciliations and audit requests with the Business Office
Provides information to Academy Administrators (Advancement, Marketing & Communications, Admissions, Business Office, etc) to produce fundraising, statistical and demographic reports in addition to dashboards and data extracts
Works with database managers in other departments to ensure accuracy and consistency of data in all systems
Schoolwide Support
Works with the Technology department/committee to research, plan and coordinate data systems upgrades and policies
Member of the Helpdesk Team
Provides staff training on data systems as needed
Assists Digital Communications Manager with Flintridge Sacred Heart website content management and internal/external communication as needed
Perform other tasks as assigned by the Director of Technology, Director of Advancement or President
Skills, Knowledge, and Abilities:
5+ years experience with Blackbaud database management and/or other database systems administration
Exceptional Excel skills to manipulate data and import/export data between systems
Basic principles of computer system analysis, principles of organization and project management
Database integration on the Web
Microsoft SQL, Access, or other relational database systems experience a plus
Experience with Raiser’s Edge software preferred
Communicate effectively in both oral and written forms
Interact with users and office staff in non-technical, clear terms
Work independently and as a team member; set priorities and organize work to meet strict deadlines
Advanced working knowledge of Microsoft Office products
Conceptualization of basic financial statements and nonprofit accounting basics
High level of integrity, responsibility, professionalism, patience and attention to detail
Strong customer service, problem-solving, and organizational skills
Excellent verbal and written communication skills
Make decisions on a variety of complex matters
Establish and maintain cooperative working relationships
Research and evaluate computer applications and database server hardware and software
Experience with both hardware and software support
Ability to adapt to changes in technology
Available for occasional night and weekend events

Supervision: None

We offer a rich and supportive environment, and a chance to make a difference in this important position. To learn more about Flintridge Sacred Heart Academy, visit our website at www.fsha.org. If this sounds like the career move you’ve been looking for, send your cover letter and resume to humanresources@fsha.org. Please put the job title in the subject line.

Flintridge Sacred Heart Academy is an equal opportunity employer. We encourage minorities, females, disabled and qualified veterans to apply. We evaluate all applicants without unlawful consideration of race, color, age, religion, gender, sexual orientation, marital status, disability, veteran status or any other characteristic protected by applicable law.

Requirements

5+ years experience with Blackbaud database management and/or other database systems administration
Exceptional Excel skills to manipulate data and import/export data between systems
Basic principles of computer system analysis, principles of organization and project management
Database integration on the Web
Microsoft SQL, Access, or other relational database systems experience a plus
Experience with Raiser’s Edge software preferred
Communicate effectively in both oral and written forms
Interact with users and office staff in non-technical, clear terms
Work independently and as a team member; set priorities and organize work to meet strict deadlines
Advanced working knowledge of Microsoft Office products
Conceptualization of basic financial statements and nonprofit accounting basics
High level of integrity, responsibility, professionalism, patience and attention to detail
Strong customer service, problem-solving, and organizational skills
Excellent verbal and written communication skills
Make decisions on a variety of complex matters
Establish and maintain cooperative working relationships
Research and evaluate computer applications and database server hardware and software
Experience with both hardware and software support
Ability to adapt to changes in technology
Available for occasional night and weekend events

Information/Application Contact

Flintridge Sacred Heart Academy (La Canada Flintridge)

440 St. Katherine Drive

La Canada Flintridge, CA 91101

asamore-sanchez@fsha.org