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Confirmation and Youth Ministry Assistant

Holy Family Catholic Church (Glendale)

Posted

10/11/2022

Expires

11/25/2022

Description

REPORTS TO: Director of Confirmation and Youth Ministry
HOURS PER WEEK: 20 hours per week – must be available on Sundays and on Mondays in the evening
COMPENSATION: $17-18 per hour
BENEFITS: Paid vacation and sick time

ROLE OVERVIEW:
The role of the Confirmation and Youth Ministry Administrative Assistant provides support in the areas:
1) Confirmation & Youth Ministry office support
2) Communication with Volunteers and Families
3) General Support during Scheduled Confirmation, Edge Sessions, and Youth Ministry Events

The Confirmation & Youth Ministry Assistant is expected to:
• Provide needed support allowing the Director the time and freedom to focus on developing relationships with students, volunteers, and catechetical functions.
• Represent Christ and the Roman Catholic Church with courtesy, friendliness, positivity, sensitivity, and confidentiality.
• Work well in a team environment with both pastoral and office staffs as well as lay leadership.
• Demonstrate a willingness to contribute time and effort and an openness to taking on new responsibilities, as needed.
• Be amenable to suggestions for increased efficiency and demonstrate a teachable spirit.

ROLES AND RESPONSIBILITIES:
1. Confirmation & Youth Ministry office support
a. Maintain database of registered students
b. Maintain attendance rosters
c. Create absentee report after each session
d. Print attendance rolls for each Confirmation & Edge Session
e. Birthday & Baptismal anniversary rolls.
f. Track student service hours and Confirmation forms
g. Maintain Student files
h. Collect and verify all sacramental certificates and records
i. Check mail/phones/email regularly
j. Assist in creating & submitting weekly bulletin announcements
k. Assist in storing and organizing supplies
l. Prepare copies, packets, signage, handouts for Sunday & Monday sessions
m. Assist in preparing agenda for Edge and Confirmation

2. Communication with Volunteers and Families
a. Assist in organizing active volunteer list
b. Help sending out Parents’ On the Way Home emails before each session
c. Help send reminders to parents of upcoming sessions or any important
deadlines/events
d. Prepare and Send out agenda and schedule reminders to Volunteers
e. Collect and Maintain new volunteer files/forms
f. Proof, print, sort, and distribute any letters, booklets, handouts, etc.

3. General Support during Confirmation, Edge Sessions, and Youth Ministry Events.

The roles and responsibilities of this position are subject to change in order to better align with the evolving needs of Holy Family, the staff, and the church office. This may result in the addition of new responsibilities or the deletion of current responsibilities.

Requirements

REQUIREMENTS:
1. Competency in the use of Microsoft Office programs on Mac platform
2. Competency with Google Docs
3. Professing Catholic in word and deed

Information/Application Contact

Holy Family Catholic Church (Glendale)

209 E. Lomita Avenue

Glendale, CA 91203

dn-baker@hfglendale.org