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Advancement Department Assistant

Notre Dame Academy Girls’ High School (West LA) (Los Angeles)






Position Summary

The advancement assistant will support the strategic plan goals of the marketing, advancement and admissions offices. The job will include helping to plan and execute events, design and prepare materials, ordering supplies, making reservations, communicating with internal and external constituents, inputting data, and ensuring day to day operations are handled so that each director can focus on strategic plan goals.

Essential Position Responsibilities
• Coordinate logistics for special events, including creating and managing guest lists, invoices, and day-of logistics
• Organize and execute various constituent cultivation, solicitation, and stewardship activities (i.e. mass mailings, gift acknowledgements, constituent communications,etc).
• Process and track donations
• Create documents and materials
• Place orders and work with vendors
• Coordinate and schedule appointments and meetings
Clerical duties
● Model the values of and support the teachings of the Catholic Church
● Support building and sustaining an inclusive and equitable working and learning environment for all students, faculty and staff
● Other duties as assigned

If interested, please submit your cover letter and resume to


• Superior administrative skills and attention to details
• Presentation and customer service skills
• Excellent verbal, written, and presentation communication skills
• Excellent interpersonal skills, courtesy, diplomacy and tact with variety of stakeholders
• Able to drive self, students and materials to and from events
• Able to handle multiple priorities with a strategic focus
• Proficient in MS Office products, especially Word, PowerPoint, Outlook, and Excel
• Database management

Education and Experience
• High school or general education degree required, associates degree preferred
• 1-3 years of relevant experience in an office setting

Information/Application Contact

Notre Dame Academy Girls’ High School (West LA) (Los Angeles)

2851 Overland Ave

Los Angeles, CA 90064