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Administrative & Development Assistant $52K – $65K

St Paul the Apostle Catholic Community (Los Angeles)

Posted

07/09/2024

Expires

08/23/2024

Description

The Administrative and Development Assistant is a professional who supports the mission of the parish community, “Wherever you are in your faith journey, you are welcome here” through the performance of administrative, development, and secretarial duties. The parish mission flows from the Paulist Fathers’ Mission Direction Statement of reconciliation, evangelization, and ecumenism/inter-faith relations with an emphasis on reaching out to the marginalized in the church and society. He or she possesses a basic understanding of the Roman Catholic faith. Position requires exceptional organizational skills.

The Administrative and Development Assistant reports directly to the Pastor.
The position is non-exempt and full-time.
Working days and hours are Monday through Friday, 8:00 AM – 4:30 PM.
Overtime hours may be necessary for parish events on weekends or weekday evenings.
Hiring is contingent on Criminal Background Check and completion of Safeguarding Our Children Program, VIRTUS.
Salary Range: $55K – $65K per annum. Medical Insurance Contribution.

Ministry of Administration
Responsibilities and Tasks

  • Collaborates with clergy and other staff members, particularly with Director of Marketing and Communication, to prepare and publish the weekly parish bulletin; maintain and update the parish website, and assist with or produce other digital and paper flyers and posters as assigned.
  • Prepares Annual Sacramental Reports to the Archdiocese of Los Angeles.
  • Receives new parishioner data and enters the data into Parish Data Systems program.
  • Develops and sends digital and paper Welcome Packet for new parishioners.
  • Creates parish registration census reports for the Archdiocese and the Pastor.
  • Serves as Safeguarding Our Children Program Parish Coordinator: arranges VIRTUS training, supervises compliance of all staff and volunteers, maintains all records, and prepares compliance reports for the Archdiocese and the Pastor.
  • Recruits, trains, and schedules office volunteers and high school student interns.
  • Participates in Parish Staff meetings and takes notes for distribution to staff.
  • Attends Parish Staff retreats.
  • Other administrative duties as assigned and directed by the Pastor.

Ministry of Development
Responsibilities and Tasks

  • Collaborates with clergy and other staff members, particularly with Pastor, Finance Council, and/or the Director of Marketing and Communication, to plan, enhance or develop, and execute parish fundraising efforts.
  • Design and develop publications, including the annual stewardship report to the parish.
  • Coordinates Annual Archdiocese of Los Angeles Appeal, Together in Mission fundraising campaign and Annual Paulist Appeal, and other appeals/campaigns as assigned.
  • In close collaboration with the Parish Business Manager, monitors and acknowledges donations.
  • Counts and records cash donation in close collaboration with Parish Counting Team.
  • Other development duties as assigned and directed by the Pastor.

Ministry of Organization
Responsibilities and Tasks

  • Welcomes visitors to the Parish Offices and assists them as necessary.
  • Maintains and updates automated messages on parish telephone system.
  • Answers and directs telephone calls and parish e-mail messages.
  • Receives, sorts, and forwards incoming and outgoing postal mail.
  • Coordinates delivery services, e.g., Fed-Ex, UPS, etc.
  • Assists in clerical work for the Pastor and Ministry Staff.
  • Schedules all parish facilities in close collaboration with school staff.
  • Communicates physical set-up of facilities for events in close collaboration with the Director of Maintenance.
  • Records all sacraments in official sacramental registers and generates all sacramental certificates.
  • Schedules Mass Intentions.
  • Supervises and accounts for keys and fobs to parish and school facilities.
  • Monitors and orders office supplies as necessary.
  • Other secretarial duties as assigned and directed by the Pastor.

Requirements

Knowledge

  • Busy office environment
  • Working knowledge of parish and archdiocesan procedures and policies

Skills

  • Strong Organization and Planning
  • Strong oral and written communication with diplomacy and professionalism
  • Proficient in QuickBooks and Microsoft Office
  • Proficient in administrative office systems (scheduling, calendar, etc.)
  • Proficiency in English Verbal and Written

Abilities

  • Maintain confidentiality at all times
  • Sit for sustained periods of time on a daily basis
  • Occasionally lift up to 20 pounds
  • Perform tasks requiring intermittent bending, stooping and walking
  • Sustain frequent movement of the fingers, wrists, hand and arms

Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.

Information/Application Contact

St Paul the Apostle Catholic Community (Los Angeles)

10750 Ohio Ave

Los Angeles, CA 90024

gmartinez@sp-apostle.org