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Accounts Receivable & Tuition Clerk

St. Pius X – St. Matthias Academy (Downey)






The accounts receivable/tuition clerk reports to the Business Director president for the efficient operation of the cash receipts and is responsible for the collection and record keeping of tuition and other income accounts.

Prepares statements for parent service hours and enters into accounting software.
Post tuition and all other fees and charges into accounting software.
Post all related charges to web-based tuition collection management system
Enters all new student information into tuition management software.
Develops and implements a system for coordinating student billing among various departments
Enters all charges/payments into tuition management software.
Collects and processes all applications for tuition assistance.
Communicates with parents and various department regarding the status of tuition assistance applications
Prepares tuition assistance certificates awards
Collaborates with appropriate personnel to ensure student compliance for tuition assistance requirements
Compiles the annual MASTER TUITION database/spreadsheet
Enters all financial aid monies into student tuition accounts.
Coordinates all communication regarding tuition and receivables.
Prepares and implements monthly tuition suspension list.
Prepares and distributes tuition suspension list and communications to teachers, parents and students.
Prepares and processes all delinquent accounts with a collection agency.
Processes student withdrawals in tuition accounting software.
Functions as back up office support and assists with incoming phone calls as needed.
Assists with attendance office functions when necessary (issuing re-admits, calling students over PA).
Maintains and inputs records of various fees (prom, registration, athletic, etc.)
Processes and records all receivables, payments, and donations preparing receipts for all transactions as needed.
Tallies journal totals daily for bank reconciliations and deposits
Prepares bank deposits as needed
Processes all NSF checks in accordance with school guidelines.
Performs other duties as assigned by the Principal, President

Job Specific duties as related to St. Pius X-St. Matthias Academy include but are not limited to the following:
1. Supervising all aspects of student collections including tuition suspension, invoicing, payment systems
2. Provide regular reports to the school board and committees and, where applicable, serve on the school’s Consultative Board/Council at the request of the Principal.
3. Functions as back up office support and assists with incoming phone calls needed directed by Principal
4.Is a member of the Tuition Assistance Committee
5.Assists with Human Resources processing-VPIN updates etc….
6.Performs any other duties assigned by the Principal


BA: Business or Related field preferred
Previous work experience in related field
Full time Position

Information/Application Contact

St. Pius X – St. Matthias Academy (Downey)

7851 E. Gardendale St.

Downey, CA 90242